Information for Poster Presenters

We are so excited to welcome you as a poster presenter at the 2017 ICEC! Below you will find all of the information you will need on preparing and submitting your poster presentation.

Please keep in mind that the purpose of presenting a poster is to outline your work for discussion. Therefore, poster presenters are required to attend their poster and be available for questions during their assigned poster session (see schedule below). If possible, all posters should be displayed for the entire conference, not only for the poster session in which you are presenting. New this year, we will have a separate section for student posters - join us in listening to and welcoming the next generation of cancer education professionals!

We hope you are excited to attend the conference and present your poster in Cleveland! We encourage you to download the Poster Presenter badge and use it in email, on your website, on social media, etc. to let your colleagues know that you will be presenting a poster at ICEC.

Download the Poster Presenter Badge below

Preparing Your Poster

Please prepare your poster to communicate the main points of your work to stimulate discussion with your viewers. You should be able to deliver your poster content in about three (3) minutes and then respond to questions and comments.

  • The display area is 4 feet wide by 4 feet high; you will be sharing an 8’x4′ display board with another poster presenter. Plan your poster to be a few inches smaller than the dimensions of the poster space allocated to you.
  • Each poster space will be marked with an abstract number (i.e., P1-A). Please mount your poster on the poster board labeled with your assigned abstract number.
  • The abstract numbers have meaning! An example abstract number is P1-A. In this case, the “P” refers to the fact that it is a poster abstract; the “1” refers to the sequentially numbered space in the poster display area where you will find this poster; and the “A” refers to the fact that the poster will be attended and presented in person during Poster Session A. An "(S)" at the end of a poster number indicates the poster will be presented by a student.
  • Push pins will be provided to mount your poster to the poster board. You are also welcome to bring your own push pins and/or Velcro.
  • There will be a table underneath each poster board where you can leave handouts. If you would like to make your poster somewhat simple but provide greater detail on your work in a handout, you may do so. Conference organizers will not be responsible for providing copies of your handouts; you must do that on your own.

Poster Design Suggestions

To improve your poster visual display and presentation consider the following recommendations:

  • Let the poster do the work – your audience should not have to interpret the message.
  • Make your poster simple and to the point. Avoid jargon.
  • Use your poster to show, not tell. Express your points as graphics (graphs, charts, illustrations, and photographs). Make sure to include captions.
  • Keep it visually clean; avoid many jagged edges; guide the viewer by using a visual logic with a hierarchical structure with section headings to emphasize the main points.
  • State your main points in large type-face headings; use smaller type-face for details.
  • Summarize your results/findings with bullet points.
  • Catch your reader’s attention with accent colors for contrast and to highlight main points.
  • Use borders or white space to separate sections and increase legibility.
  • Make all elements, even the figure legends, visible from 3 to 4 feet away.
  • Use large, bold fonts. Text color should highly contrast the background color for legibility for all attendees, including those who are colorblind.
  • Don’t get creative with your fonts. Generally sans serif fonts (e.g., Helvetica) are good for titles, but use a font with serifs for text (e.g., Times New Roman) – they help guide the viewer’s eye.

Poster Judging

Unless you opted out of having your poster judged (an opt-out was available during the abstract submission process), at least three poster judges will rate your poster on a pre-established set of criteria. The ICEC Planning Committee is currently finalizing the poster judging criteria; we will provide that information here as soon as it is available.

Poster Session Schedule

SETUP: Wednesday, 13 September 2017, 2:00 PM – Thursday, 14 September 2017, 8:00 AM (all posters must be set up during this time irrespective of which day you are scheduled to present)

SESSION A: Thursday, 14 September 2017, 11:00 AM – 12:30 PM (attend your posters to answer questions; poster judges will circulate during this time)

SESSION B: Friday, 15 September 2017, 11:00 AM – 12:30 PM (attend your posters to answer questions; poster judges will circulate during this time)

TAKE-DOWN: Friday, 15 September 2017, 4:00 – 6:30 PM (posters not removed from their poster boards by 6:30 PM on Friday will be disposed of)

Poster Upload/Submission

All poster presenters are required to submit a two-slide PowerPoint presentation of their poster by 6 September 2017. The first slide should include your name, abstract number (i.e., P1-A), and poster title; the second slide should contain your actual poster. You may upload your submission using the Presentation Submission Form. Please contact us at info@attendicec.org with any questions.

Upload Your Poster

Poster Printing

Many people have their posters printed at their institution or by a print shop that can ship directly to the hotel. If you want to have your poster printed in Cleveland in order to avoid traveling with or shipping it, there are a few options for printing locally:

  • Copy King
    Copy King is offering a nearly 20% discount on printing for ICEC poster presenters. One single-sided color 4'x4' poster on 45# bond matte paper, delivered to the Westin Cleveland Downtown (the conference hotel), can be ordered for $130 using the promo code SBWD (regular price without the code is $159). Payment required at the time the order is placed. Poster printing files can be uploaded at: www.copykingupload.com.
  • FedEx Office Print & Ship Center
  • J.A.C. Business Communications

The conference organizers are contacting the above printers in an effort to negotiate a discounted rate for printing posters for our conference. If we are able to negotiate such a deal, we will list the discount information on this page.

The safest way to ensure that your poster arrives on time is to carry it with you when you travel. However, if you choose to ship your poster to the hotel, please ship it to your name to your hotel room, not to the attention of the conference. We are not responsible for lost posters.